Accounts Administrator within FISA

  • Part Time
  • Anywhere

Overview: The Accounts Administrator role will provide meticulous financial discipline and support to the CEO and council members to position the Fiduciary Institute of Southern Africa (FISA) as the leading professional industry body within South Africa.

The role will be responsible for providing information to key decision-makers within FISA. It will require integrity of the highest level, coupled with attention to detail and accounting acumen to ensure efficiency and compliance with industry accounting practices. The Accounts administrator plays a critical role in maintaining FISA’s financial health, with main duties including recording, processing and maintaining accurate financial records, managing payrolls, preparing financial reports and budgets, and assists external auditors with the annual audit.

This is a part-time, remote position requiring approximately 25 hours per week.

Key duties & responsibilities of this role will include:

Managing Payments:

  • Prepare payment requisitions and accurately capture payments using Excel, Word, Adobe Acrobat, and accounting software.
  • Conduct bank reconciliations to ensure alignment between bank statements and internal records.
  • Maintain meticulous records of all financial transactions for audit and reporting purposes.

Annual Budgeting Process:

  • Collaborate with senior management to develop and document the annual budget.
  • Monitor budget performance, providing regular reports and insights to key stakeholders.
  • Identify and analyse variances between actual expenditures and budgeted amounts with month-end accounts

Annual Financial Statements and Audits:

  • Prepare comprehensive annual financial statements in compliance with relevant accounting standards. • Coordinate and partner with external audit processes, ensuring timely provision of required documentation as per audit queries.
  • Implement audit recommendations to enhance financial controls and processes.

Managing a Small Payroll:

  • Process payroll for staff, ensuring accurate calculation of salaries, taxes, and deductions.
  • Maintain up-to-date employee payroll records and respond to payroll-related inquiries.
  • Ensure compliance with South African labour laws and tax regulations.

Invoicing:

  • Generate and issue invoices to members and clients/vendor partners promptly.
  • Track receivables and follow up on outstanding payments to maintain healthy cash flow.
  • Reconcile invoicing records with bank statements and accounting entries.

Management Accounts:

  • Prepare monthly management accounts, including reconciliations and financial analysis.
  • Present financial reports to senior council members, highlighting key insights and trends.
  • Assist in strategic planning by providing accurate financial data and forecasts.

Maintaining the Asset Register:

  • Update and manage the organization’s asset register, ensuring accurate recording of acquisitions and disposals.
  • Conduct periodic asset verification and valuations to ensure records reflect current asset status.
  • Ensure compliance with depreciation policies and accounting standards.

Qualifications, Skills and abilities: Qualifications:

  • Bachelor’s degree or diploma in Accounting, Finance, or a related field.
  • Minimum of 5 years of experience in an accounting or financial administration role, preferably within a similar services industry.
  • Proven experience in managing payroll, budgeting, and financial reporting.

Technical Proficiency:

  • Advanced skills in Microsoft Excel for financial analysis and reporting.
  • Experience with accounting software packages; familiarity with (e.g. Sage or similar software packages) is advantageous.
  • Strong understanding of accounting principles and financial regulations within South Africa.

Analytical Skills:

  • Strong mathematical and analytical abilities required to analyse financial data and generate insightful reports.
  • Keen attention to detail to ensure accuracy in all financial tasks.

Organisational Skills:

  • Excellent time management abilities to handle multiple responsibilities effectively.
  • Capacity to work independently in a remote setting, demonstrating self-motivation and discipline.

Communication Skills:

  • Strong written and verbal communication skills for clear reporting and collaboration.
  • Ability to liaise professionally with senior management and external stakeholders.

Confidentiality:

  • Demonstrated ability to handle sensitive financial information with discretion and integrity.

Applications must reach FISA by 14 February 2025.

To apply, please click here.